There should be clear rules about confidentiality. This will depend on the context of your work. For example a discussion after a sermon is essentially a public event but a specific course or workshop that individuals have signed up for is more private. In these latter cases it is important to set some agreed confidentiality boundaries at the beginning of sessions. To feel safe, people need to know that what they have shared will remain within the group and that their requests to remain anonymous will be respected.
BUT if someone discloses a safeguarding related issue you should seek advice from your church safeguarding officer, or if that is not possible, from your local adult safeguarding board.
There should be clarity about what will happen to any personal stories that are told or pieces of work that are produced in a creative setting. Any creative work that people produce should be treated with the same respect and degree of confidentiality as anything that is spoken or written. This merits some discussion at the beginning of the event. People may simply want to take their work home with them. However, if you want to be able to share either original creative work or photographs with others, you will need to ask permission from individuals to do that including a clear agreement as to whether or not they want it to be attributed.
If you are keeping records (hard copy or electronic) they should comply with the General Data Protection Regulations. Any notes that are taken should be anonmysed e.g. ‘Mrs X’ instead of name.
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